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Circulation Services

Check out and return books, laptops, reserves. Pick-up interlibrary loan books. Sign out and reserve study rooms.

Circulation Services

Information on loan periods, scheduling videos for classroom viewing, ILL, reserves, library rooms and space, designating a surrogate or proxy borrower.

Scheduling Media for the Classroom

  1. Professors are encouraged to place a hold on media as early in the semester as possible to ensure their availability.
    1. Online form (preferred)
    2. Calling/emailing Circulation. 315-792-3041 or
  2. Media that are on hold for classroom use must be returned to the library 3 days prior to the viewing date.
  3. Professors are responsible for picking up and returning media to the library.  Media will be checked out to the professor.  This can be done up to 3 days in advance of the classroom reservation, and returned to the library within 7 days.

Proxy or Surrogate Borrower

Surrogate Borrower status allows a designated UC student or staff member to checkout library materials for a faculty member.

To designate as a surrogate, fill out a form online or in person at the Circulation Desk.

Loan Periods

Books (second floor):  120 days

Popular Reading (first floor):  28 days

Media: 7 days.  Media on hold for classroom use by another instructor must be returned 3 days prior to the classroom viewing date.

Faculty may borrow journals and periodicals. Please see a UC librarian.


Reminders and Overdue Notifications

Faculty receive the following notifications for UC library books that they have borrowed:

  1.  2 days before the due date, a courtesy reminder to return or renew the books.
  2. 1st overdue notice 1 week after due date.
  3. 2nd overdue notice 3 weeks after date due.


Reserves, Electronic Reserves

Interlibrary Loan

Interlibrary Loan LibGuide

Sign on to use your ILLiad account here.

Special note regarding ILL and reserves:

Books and articles acquired through InterLibrary Loan cannot be placed on reserve. "... libraries are allowed to engage in ILL arrangements, so long as the arrangements "do not have, as their purpose or effect, that the library or archives receiving such copies or phonorecords for distribution does so in such aggregate quantities as to substitute for a subscription to or purchase of such work." (Section 108 of Copyright Law.

Interlibrary loan is not intended to be a substitute for reserve readings.  Multiple requests for the same article can result in substantial copyright charges for the UC library, and will not be filled by the ILL staff. 

Please see the Assistant Director of the Library or the Resource Sharing and Electronic Reserves Coordinator if you have any questions regarding ILL and reserves.


Contact Us

Contact Info


Elizabeth Caraco
Coordinator of Circulation Services
Frank E. Gannett Library
1600 Burrstone Road
Utica, NY 13502-4892

Library Space

Faculty in need of meeting or classroom space should contact their School office.

Group study rooms are are in high demand and for for the exclusive use of Utica College students for academic purposes.  Because this high demand, they are not available for faculty, classes, or other group use.

The Kelly Teaching & Learning Center classroom is is at the center of the newly configured “learning commons” on the first floor of the Library. It is designated for library instruction,and serves as an open lab for students when it is not in use by library staff.